I’ve been asked a lot lately for an update on my planning routine.
- How do I keep my month-at-a-glance calendar?
- When do I sit down to plan?
- What does my planning time actually consist of?
So, I thought I would do a post sharing about my weekly planning routine in order to help give you some ideas on how you can organize your time better. I don’t think I have all the answers by any means, but I do want to try to help so here goes!
First, I review my mission statement and goals.
I try to review my mission statement and goals at the start of every week. It just helps keep it fresh in my mind.
I do nothing more than read through it most weeks. Sometimes, I might spend a little time reviewing some of the scriptures I’ve written down if I feel like my heart is really swerving from the mission I feel God has given, but mostly I just re-read my mission statement and remind myself of my character focus for the year.
Next, I review the previous week.
I look over the master to-do list I made in my bullet journal the week before to check for any undone tasks. I also go back and look over my daily to-do lists to see if there were any tasks left undone. Sometimes I will add tasks to the day that wasn’t necessarily on my master to-do list.
If I see a task undone, I will evaluate whether this task needs to move forward to a new week, get taken off altogether, or added to a “someday/maybe” list. Depending on what I decide will determine what I do with the undone task.
If it’s something that I need to move forward, I will go ahead and write it on my master to-do list for the new week.
If it’s a task that I keep re-writing every week hoping I can get to it, then I move it to a post-it note that I keep in my bullet journal. This is my someday/maybe list. Most of the time these are tasks that I wish I could get to, but life is just too full to take on the project, so it keeps getting put off. It is a task that I want to eventually get to and not forget – hence why I keep re-writing it – but now is just not a good time. I will put it on my post-it note and keep it as a traveling list within my journal.
If it’s a task that I wrote in that just needs to be let go because it’s not all that important, I will just strike through it and move on. These are usually idealistic/duty type tasks that I make into a big deal that aren’t. If I’m not getting to it, then it’s probably something that needs to be let go.
Then, I make my master to-do list.
After I review my previous week, I will make my new master to-do list for the up-coming week.
Now, I do NOT put appointments on my master to-do list. Those are kept on my master calendar that I keep in iCal.
The master to-do list is strictly for tasks that aren’t tied to a specific day. This list consists of my next actions for on-going projects like ministry work, cleaning, and anything else that doesn’t necessarily have to be done on a specific day at a specific time.
After I’ve made a list of tasks for the week, I review my calendar.
This is where I make sure I know what is coming up for the week at specific times during the week. These times are usually put in as they arise throughout the month, or when I sit down to do my monthly planning. You can see how I do monthly planning in this post.
During this time, I start making arrangements for what is coming up that week. I send invites to my husband for the nights he needs to pick a child up from an extracurricular. I arrange childcare for my mid-day appointments that I need to be childless at, etc.
I go ahead and get as much ready and squared away as I possibly can. This way I won’t have to remember to do it the day before and run the risk of waiting too late to find childcare.
Also, if I need to remember to pack a lunch or special snack one day for my son who is in school, then I will add a reminder on my calendar for the day before.
Next, I make a menu plan for the week.
Now that I know what is going on each day, this is a pretty quick task. I only plan for our dinners, and I use my seasonal menu plan to make this even easier.
Finally, I plan for my workouts.
I’ve finally found some consistency with my workouts. But the key to making them happen is planning ahead of time.
I log on my calendar in iCal (as an appointment) what I will be doing each day for my workout. I estimate what time I think I will be able to squeeze a workout in based on what I have going on that day, and I mix and match the workouts to keep it interesting so I don’t grow bored.
Right now, I’m doing a mix of T-25 and weightlifting. I don’t go to a gym, so I’m limited in my weight selection. But I’m finding this to be a great way to get in the habit and get consistent!
And that’s my weekly planning routine!
By the way, I highly recommend the book, Getting Things Done, by David Allen. It’s likely my favorite book on time management and one I refer back to time and time again.
What about you? Do you have a weekly planning routine?
Other posts you might be interested in:
- My Bullet Journal: The Discovery, The Method, The Game Changer
- 7 Lessons I Learned from My First Bullet Journal
- Developing a Simple Schedule and Routine
- Create a Simple To-Do List and Calendar System
- Creating a Time Budget for Better Time Management
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